When you have an idea for a conference it can be really exciting. You want to share your plans for the conference with the world. However, you also want to make sure that it runs smoothly and is a successful conference. This is where we can help. Below we have put together some things you need to consider when planning your conference. Plus, if you need help, we have a team of conference planners that can help and support you.
Think about the goals from your conference. What do you want to achieve? By knowing the end goal of the conference, you can ensure that you focus your time and energy on the right thing. Ask yourself how you want attendees to feel at your conference and what you want them to get out of it. This will help you when planning your conference as you will know what you are working towards.
Who is your dream team for the planning of your conference. This is where we can help. If you don’t have a team, then use our team. We have the event planning experience that you need. You can get your team together with all the knowledge of your industry or the conference topic. Our team will then ensure the conference is well organised, well planned and well attended, meeting all your desired outcomes.
You need to think about the date, location, timings and format for your conference too. Think about the audience that you want to attend the conference. For example, if it’s teachers then think about their availability and the times that don’t work for them. If school mums are your target, out of school hours could be tricky for them. When it comes to the venue, think about what you need from it. Is there parking, what’s public transport like, do you need rooms for guests to stay? How many people are you hoping will attend and is there enough room if the exhibition sells out?
As well as thinking about how much you will charge attendees and possibly if you will charge attendees, there are other ways that you can bring money into your exhibition. For example, you can get sponsorships for the conference. This could be a local business or a business within the industry for example. Businesses will happily pay to get their brand in front of your audience. In addition to this, you could have exhibitors at your conference. These businesses could pay for an exhibition stand and be able to promote themselves to attendees, as well as meet their target audience.
There are so many different ways that conferences can work, and different ways in which they can benefit you and attendees. However, they can be extremely stressful to plan. Why not call our team of conference planners to see how we can help you. Whether you need us at the beginning, to help organise the event or to be there on the day for the smooth-running of the conference, just ask. We can be your conference event support team.